Uploading your music

What am I allowed to upload to ScoreExchange.com?

We only accept:

• music composed entirely by you; or

• out-of-copyright music arranged by you; or

• music that you have written permission from the copyright holder to publish here. You must be able to produce the written permission on request.

In addition, any lyrics in your score must be written by you, be out of copyright, or you must have written permission from the copyright holder.

If you have permission from the copyright holder to publish a score, you should indicate this in a copyright notice on the front page of your score, and also reference it in your score's programme note.

Ultimately, you are responsible for ensuring that you are the sole copyright owner of the music you submit (or have permission to use copyright material). You will be held liable in the event of breach of copyright.

N.B. This is provided for general information only and not as legal advice. If in doubt, seek professional legal advice.

Does Score Exchange get copyright on scores I upload?

No, copyright remains yours or with the copyright owner if you are publishing with their permission.

How do I change a score that I have previously uploaded?

From the My scores and in the options column you will find the first button enables you to replace a score with an updated version.

How do I upload my scores to Score Exchange?

From the My scores page click 'Add a single new score'. Browse for the score and confirm ownership and Terms and conditions and then click on Upload File. The new score will be added to your list of scores. Check the status – if there is a red symbol displayed, hold your cursor on the symbol to get an explanation. Make the necessary correction so that the red symbol is replaced by a blue tick. Note that the options to replace, edit or view score details, view statistics and delete the score are still in view and available.

If you have a lot of music to upload to Score Exchange, then you can also use the bulk upload option, which can be a faster then uploaded each file individually.

How do I upload a score with several movements in separate files?

You should upload the movements separately and then edit the score information for each movement to associate them with each other using the related scores function.

My score has a number of parts, do I need to upload them separately?

No. Score Exchange will automatically create the parts from the Dynamic Parts that you have configured in your score. If you are using an older version of Sibelius that does not have the Dynamic Parts or you haven't configured any Dynamic Parts, then Score Exchange will automatically extract all the parts for you.

After Score Exchange has automatically created parts for you, you can manually upload additional parts or edit the automatically created parts.

Can I upload multiple scores at the same time?

Yes. If you have a large catalogue of music that you wish to upload to Score Exchange, then you can use the 'Bulk upload multiple scores' option on the My scores page.

To use this function, you need to put all the scores that you wish to upload into the top level of a single zip file, all the score files must have the .sib file extension. You then need to upload this zip file containing all of your scores.

What about parts?

Score Exchange will automatically create the instrumental parts from the Dynamic Parts that you have configured in your scores. However, if you wish to override the automatic part-creation function, then you can also put manually extracted parts in the zip file. The file structure is important, and must be correct so that Score Exchange knows which part files relate to which score.

First of all, to indicate that you wish to override the automatic part extraction, you must create a folder in the top level of the zip file with the same name as the relevant score, minus the .sib file extension. The score file name and the folder name are compared in a case sensitive manner, if your zip file contains a folder that does not match a score in the zip file the folder will be ignored.

If you wish to supply your own manually extracted or edited parts, you must put the relevant part files inside the new folder. The name of the part file will become the name or instrument of the part in question.

File structure examples - some common errors

This is an example of the top level of a zip file that you might upload to Score Exchange using the bulk upload function. The notes below explain the outcome of this particular file structure.

1. The folders called 'Jazz' and 'Violin Concerto' will be ignored as there is no corresponding score file with the same name.
2. The score called 'First Symphony' would be added to Score Exchange, and it would have 5 parts available. Any other parts such as wind, brass or percussion would not be available, as we have chosen to manually upload parts so they would not be automatically extracted from the score.
3. 'Concerto' would be added to your scores on Score Exchange. As there is a folder with a matching name, no parts would be extracted automatically from the score. However, because the folder is empty no manual parts would be added to Score Exchange either, resulting in the sore being available without parts.