Back to main help page

Uploading your music

What am I allowed to upload to

We only accept:

  • music composed entirely by you; or

  • out-of-copyright music arranged by you; or

  • music that you have written permission from the copyright holder to publish here. You must be able to produce the written permission on request.

In addition, any lyrics in your score must be written by you, be out of copyright, or you must have written permission from the copyright holder.

If you have permission from the copyright holder to publish a score, you should indicate this in a copyright notice on the front page of your score, and also reference it in your score's programme note.

Ultimately, you are responsible for ensuring that you are the sole copyright owner of the music you submit (or have permission to use copyright material). You will be held liable in the event of breach of copyright.

N.B. This is provided for general information only and not as legal advice. If in doubt, seek professional legal advice.

Does Score Exchange get copyright on scores I upload?

No, copyright remains yours or with the copyright owner if you are publishing with their permission.

How do I change a score that I have previously uploaded?

From the My scores and in the options column you will find the first button enables you to replace a score with an updated version.

What types of file can I upload to Score Exchange?

Currently you can upload PDF files (.pdf) and Sibelius files (.sib files) to Score Exchange. You can not upload your music in any other format. This may change in the future, but for now you can not upload anything that is not a PDF file or Sibelius file.

If you upload a Sibelius file, Score Exchange can automatically process your Sibelius files to produce the Scorch, seView and PDF files that visitors will interact with. Your original Sibelius file is never made available to visitors to Score Exchange.

If you upload a PDF file, Score Exchange will automatically process the file to produce the seView files to preview your music. When a buyer completed a purchase they will be able to download your original PDF file.

Once your score has been initially uploaded and processed you can also upload an MP3 and image for each score.

How do I upload my scores to Score Exchange?

From the My scores page click 'Add a single new score'. Browse for the score and confirm ownership and Terms and conditions and then click on Upload File. The new score will be added to your list of scores. Check the status – if there is a red symbol displayed, hold your cursor on the symbol to get an explanation. Make the necessary correction so that the red symbol is replaced by a blue tick or check. Note that the options to replace, edit or view score details, view statistics and delete the score are still in view and available.

If you have a lot of music to upload to Score Exchange, then you can also use the bulk upload option, which can be a faster then uploaded each file individually.

How do I upload a score with several movements in separate files?

You should upload the movements separately and then edit the score information for each movement to associate them with each other using the related scores function.

My score has a number of parts, do I need to upload them separately?

If you are uploading a Sibelius file

If you are uploading a Sibelius file, Score Exchange will automatically create the parts from the Dynamic Parts that you have configured in your score. If you are using an older version of Sibelius that does not have the Dynamic Parts or you haven't configured any Dynamic Parts, then Score Exchange will automatically extract all the parts for you.

After Score Exchange has automatically created parts for you, you can manually upload additional parts or edit the automatically created parts.

If you are uploading a PDF file

When you upload a PDF file Score Exchange can not automatically create instrumental parts, so you will need to upload these manually. You can upload the instrumental parts for your score after the full score, by clicking the relevant 'edit' button on the My Scores page then using the 'Instruments' option.

Can I upload multiple scores at the same time?

Yes. If you have a large catalogue of music that you wish to upload to Score Exchange, then you can use the Bulk upload multiple scores option from the Import / Export options on the My scores page. This involves putting the scores and parts that you wish to upload into a zip file, then uploading the zip file to Score Exchange.

There are two ways to make use of the bulk upload function, the first option has been available for some time, and allows you to upload multiple Sibelius or PDF files. You can then edit the data manually using the My Scores page

The second option is more advanced and allows you to upload multiple PDF files at once fetching the relevant data for the scores from a CSV file that you have already uploaded using the Score data import function.

Option one - just upload multiple files

To use this function, you need to put all the scores that you wish to upload into the top level of a single zip file, all the score files must have a .pdf or .sib file extension. You then need to upload this zip file containing all of your scores.

What about parts?

If you are uploading a Sibelius files, Score Exchange will automatically create the instrumental parts from the Dynamic Parts that you have configured in your scores. However, if you wish to override the automatic part-creation function, or you are uploading PDF files, then you can also put manually extracted parts in the zip file. The file structure is important, and must be correct so that Score Exchange knows which part files relate to which score.

First of all, to indicate that you wish to override the automatic part extraction, you must create a folder in the top level of the zip file with the same name as the relevant score, minus the .pdf or .sib file extension. The score file name and the folder name are compared in a case sensitive manner, if your zip file contains a folder that does not match a score in the zip file the folder will be ignored.

If you wish to supply your own manually extracted or edited instrumental parts, you must put the relevant part files inside the new folder. The name of the part file will become the name of that part on Score Exchange.

File structure examples - some common errors

This is an example of the top level of a zip file that you might upload to Score Exchange using the bulk upload function. The notes below explain the outcome of this particular file structure.

  1. The folders called 'Jazz' and 'Violin Concerto' will be ignored as there is no corresponding score file with the same name.
  2. The score called 'First Symphony' would be added to Score Exchange, and it would have 5 parts available. Any other parts such as wind, brass or percussion would not be available, as we have chosen to manually upload parts so they would not be automatically extracted from the score.
  3. 'Concerto' would be added to your scores on Score Exchange. As there is a folder with a matching name, no parts would be extracted automatically from the score. However, because the folder is empty no manual parts would be added to Score Exchange either, resulting in the sore being available without parts.

Option two - upload multiple PDF files and get the details from a recent CSV file upload

To use this function, you must first use the data import function upload and apply a CSV file to your Score Exchange account. The CSV file will be used to obtain all the information about the PDF files that you are uploading now.

Only one CSV file will be used as a data source when bulk uploading PDF files - the file used will always be the most recent upload, that has been 'applied'.

Each of your scores and parts must be identified using an SKU (stock keeping unit) that is unique and identifies that file. Each of the PDF files that you wish to upload must have a filename that is the relevant SKU with an optional .pdf file extension. The same SKU must appear in the CSV file that you have previously uploaded to link the PDF file with the data.

  1. To tell the bulk uploader that you wish to use this method of uploading, all the pdf files for scores and parts must be placed into a single folder called 'sku'. The 'sku' folder must be at the top level of the zip file that you upload to Score Exchange. There should be no sub folders in the 'sku' folder.
  2. Upload the zip file using the bulk upload function.
  3. After the file has uploaded, you will see a report of what Score Exchange will do with the contents of the file. Nothing has actually happened yet! - this gives you the chance to make corrections if required.
  4. If you are happy with the actions detailed in the report, press the button to 'make changes' and your uploaded scores and parts will be processed.

Hints and tips

If you haven't used the bulk upload function before, we recommend starting with a small number of files until you have fully understood the process.

How do I create and upload mp3 files from Sibelius?

Some versions of Sibelius do not have a direct export option to create a compressed .mp3 file. (We believe this is mainly due to licensing issues, but we don't need to get into that here.)

Since Sibelius 3 there has been an option in Sibelius to export an uncompressed audio file using the Kontakt / Sibelius Sounds sample libraries provided with Sibelius. The .wav (PC) or .aiff file (Mac) that is created can then easily be converted to a .mp3 file using many free applications such as iTunes.

For specific details on how to export audio from your version of Sibelius (v3+), please see your Sibelius manual.

For details using Sibelius 7, including screen shots, on exporting audio you can also read the details written by James Humberstone here: Sibelius 7 Music Notation Essentials > Exporting and Sharing Online (about halfway down in the 'Exporting Audio' section.

This above example also includes instructions for using iTunes to make the .mp3 file on both PC and Mac.

Once you have created the mp3 file you can upload to Score Exchange:

  • From your My scores page click on the 'edit details' button for the score
  • Select the 'Related' tab to see the related files that you can upload with your score
  • Upload the mp3 - and why not add a score graphic too?
  • Click on the 'Save changes' button

NB: We generally recommend uploading an excerpt of the best bit(s) of your piece to Score Exchange so that you can highlight your piece in the shortest possible time - you can do this using James Humberstone's example above setting the playback line / 'fine' in an appropriate place, or simply editing the .wav or .mp3 file in your favourite audio editing software.